Executive secretary

Responsibilities

• Greet and receive senior management upon arrival;
• Collect work plans and reports;
• Call employees in for meetings with management;
• Communicate management instructions to employees;
• Arrange lunches for management;
• Monitor the availability of food and other supplies in the office;
• Monitor office stationery supplies;
• Ensure that management takes medication and has lunch on time;
• Schedule meetings and appointments;
• Send reminders about upcoming meetings;
• Keep the meeting schedule up to date;
• Carry out ad hoc assignments from management;
• Handle all purchasing and procurement activities, including office supplies, groceries, and other items requested by management and their family;
• Monitor the quality of purchased goods and groceries;
• Handle requests and assignments from management’s family members;
• Select and book hotels abroad;
• Collect correspondence, prepare folders, maintain filing systems, and manage all related documentation.

Requirements

• Higher education;
• Fluency in Russian and English;
• Neat, professional appearance.

Personal Qualities

• Strong organizational skills;
• Effective negotiation skills;
• Results-oriented approach;
• Analytical thinking;
• Attention to detail;
• Ability to work under pressure and meet demanding deadlines;
• Ability to prepare daily reports.

Working Conditions

• Friendly and supportive team;
• Opportunities for career growth and personal and professional development;
• Comfortable office environment;
• Office located in the city center;
• Competitive salary plus a percentage of successfully awarded contracts.